How to file your AQHA Stallion Breeding Report.

AQHA Customer Service Rep Kayla Randall

Last week’s post was about Stallion Breeding Reports and the basics of what should be on one. This week, I want to go a little further into the AQHA stallion breeding report. Read on to find out the different ways there are to file, what it costs and what breeds are acceptable to include on your report.

Basically, owning an AQHA stallion is not as daunting a task as many believe. Once your stallion is DNA typed and your AQHA membership is current, you have only to file the report by November 30 of each year. Aren’t breeding this year? No problem. Nothing is required of you from AQHA to begin breeding again when you want to.

I receive a lot of questions about what breed of horse outside of another American Quarter Horse need to be placed on your report. Only American Quarter Horse (Appendix and permanent numbered) and Thoroughbred mares need to be placed on the report. To avoid late fees, place a Thoroughbred mare on the report whether or not she has been listed and approved for breeding with AQHA. So long as she’s there, AQHA will enter her once she is listed at no additional charge.

In January 2009, stallion filing fees were changed. The current fee for a stallion breeding report is $25 for the stallion and $5 for each mare placed on the report. If the report is received after November 30 of the respective breeding season, a $30 late fee (plus the previously mentioned charges) is assessed. I’ve had many stallion owners who didn’t file until receiving the letters AQHA sends when a foal is registered. If you do the math, after paying $35 each time you receive a letter and that $25 stallion fee, that can amount to quite a bit of money!

To file by mail, you’ll need a form. Since we like to make things easy for you whenever possible, we’ve aptly named the form the Stallion Breeding Report Form. Each form has room for 15 mares. If you are filing more than that, you’ll need more than one form. Don’t forget to sign each form you complete! Mail the form to AQHA with the appropriate fee, and you’re good to go! After your breeding report is entered, you will receive pre-printed registration applications that you will need to sign and hand over to the owners of the mares that bred to your stallion.

If you, like so many others, have gone paperless, you can file your breeding report online. To do this, you’ll need your AQHA membership ID number and PIN. Be sure to give yourself plenty of time should the need arise to receive your PIN by mail. I explained that policy in a previous post, Your AQHA PIN Decoded.

If you file online, you have the option to release your breeder certificates once you submit the report. This will allow mare owners to register their foals without your signature on a physical application, so be careful and only release breeder certificates if breeding contracts have been fulfilled.

For those of you who, like me, can’t seem to go a day without putting SOMETHING off until the last minute, you can fax your breeding reports to AQHA. They will not be considered late until midnight on November 30. Stallion breeding reports filed via mail are one of the few instances when AQHA will accept a postmark. An AQHA staff member is also available until midnight November 30 each year to answer any questions you may have via e-mail.

So pick your filing method, get your AQHA PIN or your forms printed out. And don’t forget to nominate your stallion to the AQHA Incentive Fund!

Questions? Leave a comment!

As Always, At Your Service,

Kayla Randall
AQHA Customer Service

Related Posts:

• Stallion Breeding Reports
• Stallion Breeding Reports
• Deadlines
• Investment Incentive
• Foals Bred by Cooled Transported and Frozen Semen